FAQ's

WHY ATTEND THIS EVENT?
This inaugural international event will bring together physical activity researchers, educators, community development coordinators, public health and health promotion professionals, government representatives, indeed anyone who has an interest in promoting and delivering greater levels of physical activity among children and young people around the world.

Hear from thought leaders about how we can tackle a worldwide shift in the status quo and take part in discussions, workshops and think tanks surrounding:
+ Responsibilities and accountabilities for instigating, attaining and sustaining physical activity targets across society (community, education, government, media, family)
+ Capitalising on technology (optimising potential while minimising harm)
+ Getting the ‘pitch’ right – marketing physical activity to children
+ Corporate social responsibility – how we can work together to support children’s physical activity
+ Realities, competing priorities and opportunities throughout the Developing World
+ Data collection methods, sharing and collaboration


Learn best practice from success stories around the globe relating to intervention design and implementation and listen to what children around the globe have to say about their likes and dislikes when it comes to physical activity.

Expand your network and establish new collaborations.


WHAT ARE THE EVENT DATES AND VENUE?
Monday, 26 November to Thursday, 29 November 2018

Conference & Events Centre, Australia’s National Wine Centre
Corner of North Terrace and Hackney Road
www.wineaustralia.com.au/find-us


HOW DO I GET TO THE EVENT VENUE?
The Event venue is a short walk from most Adelaide CBD hotels or you can catch the tram.

The following link provides you with a map, so you can plan your travels.
www.wineaustralia.com.au/find-us


IS THERE PARKING AT THE EVENT VENUE?
Yes. The event venue has parking available, to learn more please review the following link.
www.wineaustralia.com.au/find-us/parking


HOW MUCH DOES IT COST TO ATTEND THE EVENT?
Event registration passes are available as follows.



Note, an amalgamation of the Human Development Index & World Bank Country Income Classifications used to determine country income levels.
Click here to download the information sheet.
Note, students must provide proof of student status

* Event pass includes: full day event Tuesday & Wednesday inclusive of morning tea, lunch & afternoon tea. Half day event Thursday inclusive of morning tea
  & lunch. Welcome reception Monday evening, event dinner Tuesday evening, social activity Tuesday & Thursday.

* Tuesday pass includes full day event Tuesday, inclusive of morning tea, lunch, afternoon tea, social activity and event dinner.

* Wednesday pass includes: full day event Wednesday, inclusive of morning tea, afternoon tea and lunch.

* Thursday pass includes: half day event Thursday inclusive of morning tea, lunch and social activity.

^ Early bird passes are available until 11:59pm on Saturday, 30 June 2018.
   To qualify for early bird pricing your event registration pass must be purchased and paid for in full prior to 11:59pm on Saturday, 30 June 2018.

^^ Regular passes are effective from Sunday, 1 July 2018.


HOW DO I PAY FOR MY EVENT REGISTRATION PASS?
All prices are in Australian dollars (AUD) and include GST. Event passes must be paid by credit card (Visa, MasterCard or AMEX) during the online event registration process www.movementtomove.com.au. All credit card transactions incur a 3% merchant fee.

Please note that event passes are only confirmed upon receipt of payment.


I NEED A TAX INVOICE!
A tax invoice is provided for all registrations, you can download your tax invoice by using the link within your event registration email.

Should you require a tax invoice for each attendee please ensure you register each attendee separately.


WHAT IS THE EVENT DRESS CODE?
Casual business or leisure attire is suitable for the event and its social events. We recommend delegates be comfortable and ready to move!


CAN I SHARE MY EVENT PASS WITH SOMEONE?
Splitting of event passes is not allowed under any circumstances. Delegates who wish to attend must purchase a event pass.


CAN I CANCEL MY EVENT PASS?
Event cancellations must be received in writing to the event secretariat according to the following schedule:

  • 1 February 2018 - 31 October 2018 | 50% Refund
  • 1 November 2018 - Event | No Refund


I CAN NO LONGER ATTEND; CAN I GIVE MY PASS TO SOMEONE IN MY ORGANISATION?
If you are unable to attend the event after registering, a substitution from the same organisation is permitted at no charge. Please submit the substitution notification to the event secretariat.

Notification must be received in writing by Friday, 23 November 2018. For substitutions after the deadline, please bring written notification to the onsite registration area at the event.


CAN I GET A REFUND, I DID NOT ATTEND THE EVENT?
No refunds will be made for non-attendance at the event and any unpaid registration fees will still be payable.

In the case of medical emergency which has caused a registered delegate not to attend the event, the event secretariat must be provided with a medical certificate or appropriate documentation before any refund will be considered. Where the event secretariat are advised of a situation after the event, and a refund is deemed to be appropriate, the delegate must still pay the administration fee along with any catering charges incurred as a result of their cancelled registration for all catering events at which they were scheduled to attend.


CAN I HAVE LETTER OF INVITATION
Please note that our policy is to only issue a letter of invitation to an international delegate once event registration and full payment has been received. A letter of invitation from the event does not guarantee entry into Australia. Please contact the event secretariat to request a letter of invitation after your registration and payment has been submitted.


I NEED ACCOMMODATION, WHAT DO I DO?
Delegates are responsible for organising and managing their own accommodation directly with their preferred hotel, and must comply with the hotels rates, validity, terms, conditions and cancelation policies.

All hotel rates, validity, terms, conditions and cancelation policies can be found on the hotel’s website and booking site. We encourage you to read and understand the hotel’s rates, validity, terms, conditions and cancelation policies prior to making a booking.

A list of suggested hotels and preferential rates secured for event delegates has been published on the confrence website at www.movementtomove.com.au/hotels.

The University of South Australia, the event secretariat, staff and/or its agents and others working under its authority do not accept responsibility for any accommodation booked by delegates.


DO I NEED TO RSVP TO THE SOCIAL EVENTS?
Registration as a delegate, sponsor or exhibitor attendee does not automatically constitute as confirmed attendance for any social events during the course of the event. Every attendee (even those entitled to complimentary registrations) must respond in the affirmative as attending social functions by selecting options during the online registration process. Places at social functions are not held if an affirmative response is not received to the attending option.

As alcohol is on offer, all social functions are classed as a licenced event. The venue’s alcoholic beverage license requires that venue staff shall: (i) request proper identification (photo ID) of any person of questionable age and refuse alcoholic beverage service if the person is either under age or proper identification cannot be produced, and (ii) refuse alcoholic beverage service to any person who, in the venue’s judgment, appears intoxicated.


DOES THE REGISTRATION FEE INCLUDE INSURANCE?
Registration fees do not include insurance of any kind and delegates shall be regarded in every aspect as carrying their own risk for personal injury and loss or injury to property, including baggage during the event. It is strongly recommended that delegates take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The insurance should cover loss arising from the cancellation of the event by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by The University of South Australia, the event secretariat, staff and/or its agents and others working under its authority for any person not holding insurance and any loss in this regard.


WILL THERE BE PHOTOGRAPHY & VIDEOGRAPHY AT THE EVENT?
Please note that photographs and video will be taken throughout the event and at the social events. These will be used for promotional activities including display on websites and social media platforms. If you do not want your photograph or any video footage taken, or used, you are required to formally advise the event secretariat in advance by email.


WHAT ABOUT EVENT SECURITY?
The University of South Australia, the event secretariat, staff and/or its agents and others working under its authority accept no liability for personal accident or loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the event by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear an event name badge. Advise event secretariat staff if this does not occur. If you have any questions, please contact the event secretariat.


I HAVE SPECIAL DIETARY REQUIREMENTS – WHAT DO I DO?
Please advise the event secretariat of any special dietary requirements when you register for the event. Caterers at each function will be informed and during the day there will be a buffet table offering food suitable for dietary requirements. If you are unsure, please don’t hesitate to ask staff at the registration desk.

IMPORTANT - If your dietary request relates to a life-threatening allergy, please ensure that you advise the organisers as soon as possible.


I AM A SPEAKER, WHAT SHOULD I DO?
Please send your PowerPoint presentation to the event secretariat by Thursday, 1 November 2018. Any changes can be provided to the event secretariat up until Monday, 26 November 2018 after this time please bring your PowerPoint presentation with you to the event.

Prior to the event all speakers will receive communication regarding an on-site briefing to meet with their session chair, audio visual technician and to familiarise themselves with the room and the audio-visual equipment.

Speaker rehearsal allocations are available each day prior to the event commencing, during morning/afternoon tea breaks and at lunch. If you would like to confirm a rehearsal allocation, please contact the event secretariat.

All speakers should present themselves to the event secretariat on arrival to collect their event credentials.


SOCIAL MEDIA
The University of South Australia does not permit the recording of presentations and workshops at the event under any circumstances or in any form of media, including but not limited to audio recordings, video recordings, or literal transcripts unless you acquire a written consent.

The University of South Australia permits and encourages the use of social media, such as Facebook, Twitter, Instagram, Google+, Snapchat and blogging at the event as a way to summarise, highlight, review, critique, and/or promote the presented materials, or the event in general, on the condition that: copyright law is observed, verbatim information is limited to a few quotes, and the author or speaker is referenced and cited appropriately. Please bear in mind that presenters have invested many hours in the development of materials for the event and copyright laws apply.

Out of respect for the other participants, we ask that loud electronic devices be silenced, though they do not need to be switched off, so that they may be used to tweet, post on Facebook, or take notes in accordance with the above stated policy.

We encourage delegates to:
• Follow us on Twitter @AHK_Aus
• Like us on Facebook @ActiveHealthyKidsAustralia
• Hashtags include  #AHKA  #globalmatrix and  #movementtomove #MoveItAUS
• Blog, post, tweet, Instagram, Snapchat about what you are hearing and seeing
• Talk about products and services you see in the Exhibition Hall
• Share photographs
• Provide feedback to University of South Australia staff and the event secretariat
• Keep criticism constructive

We request delegates to refrain from:
• Using audio and/or video recording devices during sessions.
• Capturing, transmitting, or redistributing syllabus materials or the bulk of the material presented in a session. Doing so infringes on the intellectual property rights of
  the speakers.
• Engaging in rudeness or personal attacks.


WHAT ARE THE EVENT TERMS AND CONDITIONS?
Event terms and conditions can be viewed using the following link.
www.movementtomove.com.au/terms-and-conditions